Set up a professional email signature that works everywhere

Create signatures centrally via a signature management add-in or an Exchange transport rule if you want consistency across the team, rather than relying on everyone to set up their own. Keep it simple: name, role, phone, one logo, and one or two links — heavy images and multiple banners often get blocked or look broken on mobile.

Coach's tip: test your signature by emailing yourself from a phone; that's where most signature disasters get spotted.