Every check, cert and incident. One place you can trust.
GymCheck brings equipment checks, pool water testing, RIDDOR-ready incident records, certificates and staff compliance into one place — running quietly inside the Microsoft 365 your gym or leisure centre already owns.
Your data never leaves your Microsoft 365. No new silo.
Compliance held together with paper and hope
Most gyms and leisure centres are running safety-critical checks the same way they did twenty years ago — and it shows the day someone actually asks for proof.
Paper logbooks & spreadsheets
Checks scrawled on a clipboard or buried in a spreadsheet nobody opens until something goes wrong.
Missed RIDDOR deadlines
A reportable incident happens and nobody's tracking the statutory clock until it's already too late.
Lapsed certificates
Gas, electrical, fire and LOLER certificates quietly expiring because nobody's watching the dates.
Clipboard water tests
Pool chemistry logged by hand, with out-of-range readings only spotted after the fact — or not at all.
Six jobs, one system
Every screen below is a real part of GymCheck — the same dashboards your staff will use every single day.
Scan the label. Run the checklist. Done.
Every asset — treadmill, rig, pool hoist, fire extinguisher, AED — gets its own QR label. Staff scan it to open that exact asset and work through its pre-flight safety checklist, built on industry-standard (UKactive-style) templates and fully editable per asset.
Members can report a fault without signing in — just scan and tap "Report a problem." Every member becomes an inspector.
Chemistry checked daily, out-of-range caught instantly
Daily water tests for pools and spas against PWTAG-style acceptable ranges — free chlorine 1–3 mg/l, pH 7.2–7.6, temperature 27–31°C. Any reading outside range is flagged automatically, so a problem never sits unnoticed on a clipboard.
Never miss a statutory deadline again
A digital accident book (UK BI 510 style) that any member of staff can add to — but only admins can read, because it holds personal data. GymCheck classifies each incident under RIDDOR 2013 and computes the statutory reporting deadline for you.
Links you straight to HSE's F2508 online form. GymCheck does not auto-file for you — it makes sure you never miss the deadline and you stay in control.
Every statutory document, tracked to the day
Gas, electrical/PAT, fire, LOLER/lifting, insurance and water hygiene certificates — all tracked with expiry dates, alongside per-asset planned servicing schedules with due and overdue tracking. Nothing lapses quietly.
Pre-seeded checklists, on schedule, always
Opening and closing checks, fire alarm weekly tests (a different call point each week, per BS 5839), emergency lighting flick tests, legionella flushing and monthly temperatures (L8/HSG274), and a Martyn's Law security round for sites over 200 capacity — all editable, all on daily, weekly or monthly schedules.
One email every morning. Nothing lapses quietly.
A single daily digest lists everything due, overdue or about to expire, so your team starts the day knowing exactly what needs attention. Faults from staff or member reports become tickets — Open, In progress, Repaired — with an assignee, cost and notes. Urgent items also alert in Teams.